AI Voice Appointment Setter
AI voice automation and call workflow integrations connected with broader business automation systems.
Demo build — showing the full call-to-booking flow I implement for clients handling appointment-heavy operations (clinics, salons, service businesses).
Tools used
Problem
Voice and communication workflows needed a way to connect calls with data capture, follow-up, and operational systems.
Solution
Built Vapi-powered call workflows connected to n8n and APIs so call outcomes can trigger structured automation steps.
Result
Extends appointment booking coverage from business hours to 24/7 — callers get availability checked, and appointments booked, rescheduled, or cancelled any time, with zero missed-call voicemail tag. That's a 4.2x increase in booking availability versus a typical business-hours-only line (40 hrs/week → 168 hrs/week).
Video demo
AI Appointment Setter demo
Video demo of the Voice AI appointment setter workflow using Vapi, n8n, and API-connected scheduling steps.
Workflow breakdown
How the system works
The workflow is organized around clean inputs, clear decisions, and predictable handoffs so the result is useful for the team.
Design the call flow and expected caller outcomes.
Connect Vapi with automation workflows and external APIs.
Route call results into follow-up or internal action steps.
Test call paths, captured data, and handoff behavior.
Screenshots
Project screenshots
Real workflow maps, app screens, and dashboard views from the system build.
Ready to map a workflow like this?